Constitution and By-Laws of
“the International Federation of Neuroendoscopy”
Approved by the Executive Board Meeting of the Federation
held in Hannover, Germany on March 3, 2007
modified in Tokyo, Japan on December 13, 2010
modified in Mumbai, India on December 8, 2013
modified in Puerto Vallarta, Mexico on October 31, 2015
Article I – Name and Insignia
This Federation will be known as “THE INTERNATIONAL FEDERATION OF NEUROENDOSCOPY” and will be referred to by the acronym IFNE. The Federation will use the above shown logo in all its official communications. The logo and/or the name of the Federation may be changed only after a majority agreement of the Executive Board. The Federation will hold an office at the office of each Secretary until it acquires a permanent legal status and office.
Article II – Objectives
The objective of this Federation shall be to contribute to the advancement of neuroendoscopy by serving:
(a) as an association of societies and/or individuals interested in the field of neuroendoscopy, locally, nationally, and internationally
(b) as a forum for effective communication among neurosurgeons actively practicing neuroendoscopic and minimally invasive neurosurgical operations and with basic scientists, engineers and other specialists in related fields
(c) as a medium for development and promotion of scientific knowledge, surgical technique and instrumentation within the area of neuroendoscopy
(d) as a parent organization to the International Study Group of Neuroendoscopy [ISGNE], which will continue to exist and function as a Committee of the Federation, with main aim to promote worldwide collaborative research in the field of neuroendoscopy
(e) as a workshop to promote active co-operation, education, teaching and training to among neuroendoscopic surgeons world-wide
(f) as a body to promote high standards of training in the subspeciality at an international level for present or prospective neuroendoscopic surgeons and develop guidelines and indications for neuroendoscopic procedures
Such purpose shall be served by meetings, publications, committee activities, and any other action which may be deemed appropriate.
Article III – Membership of the Federation
Section 1 – The classes of membership
a) Active Members (neurosurgeons practicing neuroendoscopy)
b) Associate Members (individuals from the technological field, nurses and doctors non-neurosurgeons interested in neuroendoscopy)
c) Affiliated Societies Members (Societies affiliated to IFNE)
d) Honorary Members
Section 2 – Active Members
Active Members will be neurosurgeons actively engaged through their clinical practice in neuroendoscopy. The Active Membership will be registered by the Chairperson of the Membership Committee automatically with their registration to attend the World Congress of Neuroendoscopy. Applicants for Active Membership are strongly encouraged to present a scientific paper at one of the Congresses of the Federation, unless they have already gained wide recognition in the field of neuroendoscopy. Active Membership is valid for two consecutive terms, on the provision that the member attends a World Congress of Neuroendoscopy during that period. Failure to attend two consecutive Congresses renders the Membership inactive. A symbolic membership fee will be incorporated in the Congress registration fee. The size of the fee will be dictated by the Executive Board.
Section 3 – Associate Members
Associate Members can be nurses, individuals from the technological field or non-neurosurgeons doctors who have an interest and a direct or indirect commitment to neuroendoscopy. Application for Associate Membership can be addressed to the Chairman of the Membership Committee, and shall be accompanied by a curriculum vitae and letters of recommendation from two Active Members (at least one of whom is from a different institution) of the Federation. Associate Members shall not be required to attend the meeting of the World Congress of Neuroendoscopy. A reduced membership fee will be incorporated in the Congress registration fee. The size of the fee will be dictated by the Executive Board.
Section 4 – Affiliated Societies Members
Affiliated Members of the Federation can be Societies, which are active in fields allied to neuroendoscopy. The Members of Affiliated Societies have an honorary affiliated membership status, but have no right to sit in the Executive Board, without specific invitation. Societies can become affiliated to the Federation after declaring their interest in writing to the President or Secretary of the Federation, or by invitation from the President of the Federation, and following majority approval by the Executive Board. Affiliated Societies may be requested to send a representative member to Executive Board meetings in extraordinary circumstances, at the invitation of the President of the Federation. Affiliated Members, either Societies or physical persons, will not be requested to pay membership fee.
Section 5 – Honorary Members
A person who has made an outstanding contribution to the field of Neuroendoscopy or this Federation may be elected as an Honorary Member, upon unanimous vote by the Executive Board. Honorary members shall be able to participate in the activities of the Society and be members of Standing or Special Committees but they shall not pay dues, or vote.
Section 6 – Termination of membership
Membership shall be terminated by resignation, removal from the list, expulsion, change of professional standing, or lack of participation in two consecutive Congresses.
a) Any member wishing to resign from the Federation should submit his resignation in writing to the Secretary, who shall present it to the Executive Board at the next meeting
b) A member may be censured, suspended, or expelled from the Federation if he is stripped of either his professional license or academic degree, if he is proven to have caused damage to the Federation by conscious acts or if there is conclusive evidence that he has acted in a manner derogatory to the reputation of the Federation or any of its members. A motion for censure, suspension or expulsion must be presented to the Executive Board by at least two members and confirmed by the majority of the members of the Executive Board present
c) An active member who does not participate in the activities of the Federation for two consecutive Congresses may be removed from the membership list. Termination of membership in such a case shall be confirmed at the Congress Meeting upon recommendation of the Executive Board
Article IV – Executive Board
Section 1 – The control of this Federation shall be vested in the Executive Board, which shall manage the affairs of the Federation and perform its duties in conformity with the provisions of these By-Laws, its rules and regulations.
Section 2 – The word “term” in the following sections refers to the interval between the ends of two successive Congress Meetings.
Section 3 – The Executive Board of the Federation shall consist of the President, the President Elect (or Vice President), the Chairperson of the Congress Meeting, the Past President, the Secretary, the Treasurer, the Historian, the Chairman of the Liaison, ISGNE, Scientific / Publications, Guidelines, Audit and Education Committees and the members of the Board of Regional Representatives. All the above members, with the exception of the Historian, have voting right. If one individual holds two positions in the Executive Board, he/she has the right of one vote only. Any individual can serve in the Executive Board for a maximum of three terms consecutively. After that period, he can be re-elected only after a period of two terms has elapsed. Individuals who are promoted to the office of the President, President Elect or Secretary while they are serving in another office are exempt from the three-consecutive-term rule.
Section 4 – All the affairs of the Federation are discussed in the Executive Board meetings and decisions are taken with physical voting. For matters that arise in the interim and require urgent decisions, the President reserves the right to initiate electronic voting using electronic communication, on clear and precise questions.
Section 5 – The President shall hold office for one term only. The role of the President is to provide leadership and direction to the Federation. He/She will preside over all Executive Board meetings.
In case of inability to be physically present in the Executive Board meetings (e.g. due to illness or other grave reason beyond his/her control), he will be represented by the Past President, the President Elect or the Secretary in this order. The Past President will retain the title for one term.
Section 6 – The President Elect can be elected for one term only and will be the President for the succeeding term.
Section 7 – The Chairman of the Congress Meeting shall hold office for one term only. The term of office starts after the end of the previous congress, so that he can oversee the preparations of the Congress he is chairing. He/She will be responsible for the organization and scientific program of the World Congress of Neuroendoscopy. In the first Executive Board meeting after the World Congress which he/she chaired he/she is obliged to present to the Executive Board a report on all organizational, financial and scientific matters related to the meeting.
Section 8 – The Secretary shall hold office for two terms and can be re-elected. His/her role will be to coordinate the activities of the Society and oversee the smooth running of all the Committees. He/She should consult the President and report to him on all matters. He/She will be responsible for preparing the agenda for the Executive Board meetings and the minutes deriving from such meetings. He/She is responsible for presenting the minutes to any membership business meetings. He/She is responsible for compiling any amendments of these By-Laws and presenting them to the By-Laws Committee. He/She is responsible for gathering and presenting the proposals for future meetings and Congresses to the Executive Board for approval.
Section 9 – The Treasurer shall hold office for two terms and can be re-elected. His/her role is to handle all the financial matters of the Federation. He/She should consult the President and Secretary on all matters, prepare biannual financial report for scrutiny by the Audit Committee and present this report to the Executive Board meeting.
Section 10 – The Historian shall be elected for two terms and can be re-elected. His/her role is to act as a curator of the history of the Federation and neuroendoscopy in general. He is a non-voting member of the Board.
Section 11 – Six additional Executive Board Members shall be Chairmen of the Liaison, Education, Scientific / Publication, ISGNE, Audit and Guidelines Committees, respectively. They will hold office for one term and may be re-elected. The roles of these committees are defined in detail in Article VI.
Section 12 – Ten additional Executive Board Members shall be free standing members of the Federation who will constitute the Board of Regional Representatives, two from each continent, who will advise the President on matters of interest to the function of the Federation. They will serve for one term and can be re-elected. They will have voting rights.
Section 13 – The Executive Board of the Federation reserves the right to invite a representative of any Affiliated Society or any other distinguished person engaged in neuroendoscopy of international repute to sit in its meetings without voting right. Such an invitation should be initiated by the President of the Federation and be agreed by a majority vote in the Executive Board Meeting.
Article V – Meetings
Section 1 – The regular biannual meetings of the Federation will be entitled “World Congress of Neuroendoscopy” and follow an incremental numerical prefix, starting from the Fifth World Congress in 2009, following on from the first four ISGNE meetings. The Congresses shall be held at a time and place proposed by the Executive Board at least 2 but no more than 4 years in advance of the proposed meeting. It shall be the charge of the Executive Board to arrange a meeting biannually.
Section 2 – The Congress of the Federation will be held whenever possible and practical in association with other related meetings to enhance participation and knowledge exchange. In the intervening years, the meetings shall take place in rotation in various countries, by invitation of the active members of the Federation. Such invitations shall be made for at least two years before the proposed meeting. Expressions of interest from members of the Federation to organize a Congress should be submitted in writing to the Secretary of the Federation prior to the Executive Board at least two years before the proposed Meeting. The Secretary will present these proposals to the Executive Board for approval. In case of multiple applications, selection will be done by a majority vote.
Section 3 – Every regular Biannual Congress of the Federation shall include, in the following order four successive sessions:
a) A meeting of the outgoing Executive Board presided by the outgoing President of the Federation, held at the beginning of the Congress. All decisions during this meeting will be taken with majority vote of the present members.
b) A meeting of the newly elected Executive Board presided by the new President of the Federation. All decisions during this meeting will be taken with majority vote of the present members.
c) A Scientific Meeting, presided by the Chairperson of the Congress Meeting.
d) A General Assembly Meeting presided by the outgoing President of the Federation and attended by the Individual Active Members. During this meeting the Secretary of the Federation should present the minutes of the previous Executive Board Meeting and the decisions of the Executive Board. The individual Committee Chairpersons should present their reports. All decisions taken by the Executive Board should be approved by a majority vote of the present Individual Active Members.
Section 4 – Special extraordinary Executive Board Meetings, additional to the Biannual Executive Board Meetings, may be called by the President in exceptional circumstances as he/she deems appropriate.
Section 5 – The membership present at the Business Meeting of the Federation shall constitute a quorum for business. At the meetings of the Executive Board, the Board members present shall constitute a quorum for business.
Article VI – Committees
Section 1 – The Nomination Committee shall consist of the current President, the immediate past President and the President-Elect. It shall be the duty of this Committee to prepare nominations for accession to the Executive Board, and make recommendations to the Executive Board for approval. The Secretary will canvass suggestions from the membership and will forward them to the Nomination Committee. All nominations must be approved by a majority of the members of the Executive Board present.
Section 2 – The By-Laws Committee shall consist of the current President and the two immediate past Presidents. It shall be the duty of this Committee to review the Constitution and By-Laws, to seek proper advice when indicated, and make recommendations to the Executive Board for changes.
Section 3 – The Membership Committee shall consist of the Secretary and two other active members appointed by the Executive Board. It shall be responsible for considering nominations for membership. It will study every particular case in accordance with Articles II and III of this Constitution and shall make recommendation for further action to the Executive Board. Nominations for membership should be accepted by a majority vote of the Executive Board and approved by the Membership Business Meeting.
Section 4 – The Scientific Program Committee shall consist of the elected Chairperson of the forthcoming Congress meeting, the Scientific / Publications Chairperson and two other members of the Federation approved by the Executive Board. The Scientific Program Committee shall be responsible for preparing the program of the meeting as indicated in Article V and shall work in close agreement and co-operation with the Program Committee of any other related meetings whenever this is appropriate. The Scientific Program Committee will allow generous time for closed, semi-closed or open discussion in the scientific program, shall decide the latest date for submission of manuscripts.
Section 5 – The Liaison Committee shall consist of the elected Chairperson and three other active members. It shall be the duty of the Liaison Committee to study areas of common interest and also the Committee shall make recommendations for activities to be considered by the Executive Board.
Section 6 – The Education Committee shall consist of the elected Chairperson and three other active members, subject to approval by the Executive Board. The Education Committee shall be responsible for gathering information, conducting personal or co-operative studies or surveys, and for organizing any special meetings, or courses in accordance with the stated aims of the Federation.
Section 7 – The ISGNE Committee. The International Study Group in Neuroendoscopy will continue to exist and function as a Committee of the Federation, with the remit to organize, promote and oversee international cooperative studies, of scientific interest relevant to neuroendoscopy. The Chairperson reserves the right to invite as many individuals as he/she deems appropriate to collaborate in any given study, subject to approval of the Executive Board. The ISGNE Committee reserves the right to canvass opinions and advice from any individuals or Societies with respect to issues of scientific or clinical interest in order to fulfill its role in promoting collaborative research in neuroendoscopy. Any prospective study, in order to be sanctioned by the Federation, needs to be presented by the Chairperson of the ISGNE Committee and approved by the Executive Board by a two-thirds majority.
Section 8 – The Audit Committee shall be composed of its Chairperson and up to three other members he/she may deem appropriate, subject to approval by the Executive Board by majority vote, and shall have the duty of auditing the Treasurer’s accounts at the close of the calendar year in which that regular meeting was held. The appointed Chairperson shall then report to the next Executive Board Meeting.
Section 9 – The Scientific / Publications Committee shall be composed of its Chairperson and up to three other members he may feel appropriate, subject to approval by the Executive Board by majority vote. Its role will be to assist in the preparation of the scientific programme and the abstracts of the biannual World Congress meetings and oversee its publication in a medium decided by the Executive Board. In addition, the Committee will oversee any other official scientific publication, which may result from scientific work of the Federation, as well as the content of the Federation’s electronic media/publications.
Section 10 – The Guidelines Committee shall be composed of its Chairperson and up to three other members he/she may deem appropriate, subject to approval by the Executive Board. Its role is to prepare guidelines for the common neuroendoscopic procedures that are currently performed worldwide, and advise on service organizational issues.
Section 11 – Other Sub-Committees, standing or special, shall be appointed by the President of the Society of the Executive Board from time to time, as deemed necessary to carry out the work of the Federation. The President shall be an ex-officio member of all the sub-committees.
Article VII – Amendment of By-Laws
These By-Laws may be amended at any regular meeting of the Congress by a majority vote. Amendments must be prepared by the Secretary in consultation with the By-Laws Committee and will be circulated to the members of the Executive Board for discussion and finalized using electronic communication prior to the Executive Board meeting.
Article VIII – Rules and Regulations
Section 1 – The order of procedures of the Executive Board Meeting of the Society (Article V, Section 3a) shall be as follows:
Outgoing Executive Board
1) Call to order
2) Reading of the minutes of the previous Executive Board
3) Reports of the Officers and Committee Chairpersons
4) Election of new members
5) Election of Officers and Committee Chairpersons
6) Appointment of Committees
7) Unfinished business
Newly Elected Executive Board
1) Call to order
2) Reading of the minutes of the previous Executive Board
3) Decision on future Congresses
4) New Business